How to Back Up Your OneNote Notebooks Automatically and Manually

Keeping your OneNote notebooks safe is essential—especially if you rely on them for important notes. This guide explains how to automatically back up OneNote notebooks and how to run manual backups to prevent data loss.

✅ Automatic OneNote Backup Settings

OneNote automatically backs up your notebooks weekly. To increase the frequency or change the backup location, follow these steps:

🔧 Change Backup Frequency and Folder Location

  1. Open OneNote and go to File > Options.
  2. In the OneNote Options dialog box, select Save & Backup.
  3. Under the Save section on the right, click Backup Folder > Modify.
    Screenshot of the OneNote Options dialog box for backing up a folder
  4. In the Select Folder dialog box, choose your preferred backup location.
    • 💡 Tip: Use the MyDocuments folder, which is also backed up by OneDrive.
  5. Click Select, then OK to confirm the new backup location.

📝 How to Manually Back Up OneNote Notebooks

If you’ve made significant changes or added critical information, it’s smart to run a manual backup.

📌 Steps to Manually Back Up

  1. Go to File > Options.
  2. In the OneNote Options dialog box, choose Save & Backup.
  3. Under the Save section, click Back Up All Notebooks Now.
    Screenshot of the OneNote Options dialog box in OneNote 2016.
  4. Once the backup completes, click OK.

🗂️ Keep Multiple Backup Versions

To avoid overwriting older backups and maintain an archive of your notes:

  • In the Save & Backup settings, adjust the Number of backup copies to keep.
  • This ensures you retain multiple versions of your notebooks over time.

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How to Back Up Your OneNote Notebooks Automatically and Manually

Keeping your OneNote notebooks safe is essential—especially if you rely on them for important notes. This guide explains how to automatically back up OneNote notebooks and how to run manual